Privacy Policy

Effective from: 27 June 2025
Business Name: Setanta Fitness Ltd
Company Number: NI603967
Registered Office: Tullygoonigan Industrial Estate, Moy Road, Armagh, BT61 8DR
Contact Email: info@setantafitness.com
Data Protection Officer: Tom Gribben

Introduction
Setanta Fitness Ltd is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller
Setanta Fitness Ltd is the data controller responsible for your personal data. For any questions about this policy or your data, you can contact our Data Protection Officer, Tom Gribben, at info@setantafitness.com.

What Data We Collect
We may collect and process the following information: your name, date of birth, email address, phone number, home address, health and fitness information (with your consent), payment and billing details, class and session attendance, website usage data, and marketing preferences.

How We Collect Data
We collect personal data when you register for a membership, book sessions, complete health questionnaires, communicate with us via phone, email or our website, or browse our website using cookies or analytics tools.

How We Use Your Data
We use your data to manage your membership, deliver services, book and monitor sessions, provide personalised fitness support, send updates and marketing (if you consent), and to comply with legal obligations such as tax and health and safety requirements.

Legal Basis for Processing
We process your personal data under the following lawful bases: contractual necessity to provide services, consent for marketing and health information, legal obligations, and our legitimate interest in managing and improving our services.

Data Retention
We retain personal data for only as long as necessary. Membership and payment information is kept for up to 6 years for legal purposes. Health information is kept while your membership is active and for a reasonable period afterward. Marketing data is retained until you withdraw consent.

Your Rights
You have the right to access your personal data, request corrections, ask for deletion in some cases, restrict or object to processing, withdraw consent at any time, and lodge a complaint with the Information Commissioner’s Office (ICO). To exercise your rights, contact info@setantafitness.com.

Data Sharing
We do not sell your data. We may share it with third-party service providers such as payment processors, scheduling platforms, or IT providers where necessary to deliver services. We may also share data with authorities where required by law. All such sharing is done securely and under contract.

Data Security
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. This includes secure systems, access controls, and staff training.

Cookies and Website Tracking
Our website uses cookies to provide functionality and measure user activity via analytics tools. You can manage or disable cookies in your browser settings. Please refer to our Cookie Policy for more information.

Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact our Data Protection Officer, Tom Gribben, at info@setantafitness.com.